HYREON Talent Solutions Inc. (“HYREON”, “we”, “our”, or “us”) is committed to respecting the privacy and confidentiality of personal information entrusted to us by candidates, clients, and website visitors. This Privacy Policy outlines how personal information is collected, used, disclosed, and safeguarded in connection with our recruitment activities.
HYREON Talent Solutions is a federally incorporated Canadian recruitment firm and a licensed recruitment agency in Ontario. We operate in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
1. Purpose and Scope
This Privacy Policy applies to personal information collected through:
- Our website
- Hiring request and contact forms
- Candidate applications and recruitment processes
- Communications with clients, candidates, and business partners
- Recruitment systems and tools used in the delivery of our services
By submitting personal information to HYREON or engaging with our services, individuals acknowledge that their information will be handled in accordance with this Privacy Policy.
2. Categories of Personal Information Collected
HYREON collects only personal information that is reasonably necessary to carry out recruitment and related business activities.
2.1 Candidate Information
- Name and contact information
- Resume/CV, employment history, education, and qualifications
- Skills, experience, and role preferences
- Interview notes and recruitment assessments
- References, where provided with consent
2.2 Client and Employer Information
- Business contact details
- Role requirements and hiring specifications
- Communications related to recruitment services
2.3 Website and Technical Information
- Information voluntarily submitted through online forms
- Limited technical information (such as IP address or browser type) collected through standard website analytics
3. Purpose of Collection and Use
Personal information is collected and used for legitimate recruitment and business purposes, including:
- Assessing candidate suitability for employment opportunities
- Facilitating recruitment and hiring processes
- Presenting candidate information to prospective employers with appropriate consent
- Responding to inquiries and hiring requests
- Maintaining accurate business records
- Meeting legal, regulatory, and contractual obligations
HYREON does not sell personal information and does not use personal data for unrelated marketing activities.
4. Recruitment Systems and Information Management
HYREON Talent Solutions uses professional recruitment systems and trusted service providers to support recruitment activities and manage personal information.
Candidate information submitted through our Careers page or recruitment channels is processed within our applicant tracking system (ATS). Access to personal information is restricted to authorized individuals involved in recruitment activities only.
Our recruitment systems and service providers apply commercially reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, use, disclosure, or loss.
HYREON relies on service providers that maintain security practices appropriate to the nature of the services provided and consistent with industry standards.
5. Disclosure of Personal Information
Personal information may be disclosed only where necessary and appropriate, including:
- To prospective employers for recruitment purposes, with candidate knowledge and consent
- To service providers supporting recruitment operations
- Where disclosure is required by applicable law, regulation, or legal process
Disclosure is limited to information reasonably necessary for the intended purpose.
6. Retention of Personal Information
Personal information is retained only for as long as necessary to support recruitment activities or to satisfy legal and regulatory requirements. Information that is no longer required is securely deleted or anonymized in accordance with internal practices.
7. Individual Rights and Consent
Individuals may:
- Request access to their personal information
- Request correction of inaccurate or incomplete information
- Withdraw consent for continued consideration, subject to legal or contractual limitations
Requests may be submitted by contacting info@hyreontalent.com.
8. No Fees to Candidates
HYREON Talent Solutions does not charge candidates any fees at any stage of the recruitment process. Any request for payment claiming to represent HYREON should be reported immediately.
9. Ethical and Responsible Recruitment Practices
HYREON is committed to conducting recruitment activities in a fair, ethical, and respectful manner. We strive to uphold principles of transparency, equity, and professionalism in all interactions with candidates and clients.
Land Acknowledgement
HYREON Talent Solutions acknowledges that we operate on the traditional territories of Indigenous Peoples across Canada. We recognize and respect the enduring presence, contributions, and stewardship of First Nations, Inuit, and Métis Peoples.
This acknowledgement reflects our commitment to conducting business with respect and responsibility within the communities in which we operate.
10. Safeguards and Security Measures
HYREON employs reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, or disclosure. Safeguards are reviewed periodically to ensure they remain appropriate.
12. Contact Information
Questions, concerns, or requests regarding this Privacy Policy or the handling of personal information may be directed to:
📩 HYREON Talent Solutions Inc.
Email:info@hyreontalent.com